Annual General Meetings (AGMs) in Singapore are quite different from ordinary annual meetings. Annual General Meetings (AGMs) in Singapore is a highly formalized meeting of all shareholders of a company to review and/or make changes to the business of the company with the directors. Companies in Singapore hold AGMs every year, when they are typically called a board of directors meeting, or boardroom in the local language.

The main purpose of an annual general meeting is to formally notify and introduce a company’s latest annual financial statements and information. During the meeting, shareholders are also presented with other pertinent financial information. Before the start of an annual general meeting, shareholders will be provided with a notice inviting them to attend the meeting. The notice usually includes the location, date, time, and duration of the meeting. All shareholders are then given the opportunity to register their attendance by signing their name on an applicable form given at the venue of the event.

After the notice has been received, the shareholders must confirm their attendance by attending the meeting. A company may also choose to conduct the meeting electronically, which allows shareholders to sign online or submit a voting form online. Majority vote is required to pass any resolutions. However, if an extraordinary general meeting is conducted, shareholders will need to send a letter of acceptance, via email, to the chairperson and members of the management team of the listed company. The company chairs and members of the management team must also confirm their attendance in person.

A company may opt to have either one or both of its regular AGM’s held. If one regular AGM is held, the next AGM can be held after a year has lapse without another special board meeting. Holding regular AGMs is considered to be the optimal way to enhance the relationships among the stakeholders. On the other hand, holding an extraordinary general meeting to invite shareholders to participate in the annual general meetings will serve the purpose for which it was established.

In order to facilitate the process of holding an AGM, there are a few things that companies can do. First, they can hold the AGM in-house or outsource the work to an outside company that offers services such as an electronic filing service. Companies should inquire about the fees charged by the outside agency. There are fees that depend on whether the meeting is done live or via teleconference. Some also charge an additional fee for an additional presenter.

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